Job Description
The Buyer is part of the team responsible for planning, organizing and executing the Company’s purchasing activities while improving existing processes and procedures for buying services, supplies and materials. The ideal candidate will possess excellent management, communication, highly organized and problem solving skills. Must have clear understanding of domestic and international purchasing procedures and be able to work closely with domestic and foreign vendors, freight forwarders, customs clearance brokers, and understand best methods of delivery. A successful Procurement Specialist will buy materials at or below budget with on-time delivery.
Duties & Responsibilities
Sourcing:
- Work closely with sales and finance teams to determine current and future material projections, and monitor the ongoing effectiveness of the projections process
- Assist sales representatives with sourcing and pricing to ensure the sales representatives have the most accurate and best pricing available when quoting customer
- Prepare standard procedures and a communication strategy to build company-wide awareness on how to manage purchasing costs more effectively
- Implement improved purchasing methods that reduce material cost through alternate and/or more cost-effective processes
Working with Vendors:
- Ensure that vendor performance conforms to quality expectations
- Work with vendors to resolve problems related to delayed inbound freight, shipping damage, packaging problems, labeling, deviations from quantities and products ordered
- Confirm incoming inspection processes are followed
- Negotiate Master Purchasing agreements for materials and services
- Ensure complete prompt and accurate processing of purchase orders, credits and charge backs
- Reconcile purchasing records with accounts payable invoices
Controlling Inventory/Material:
- Control inventories effectively by ongoing analysis of inventory on hand
- Take appropriate action to avoid shortages, out of stock material, and backorders, and assure disposition of discontinued and defective material
- Ensure material delivery is coordinated with the plant’s manufacturing schedule
Requirements & Qualifications
Job Requirements
- Experience of at least 3 years in a purchasing environment
- Experience with ERP systems is preferred
- Proven negotiation and time management skills
- Excellent written and oral communication skills
- Excellent analytical skills with high attention to detail
- Strong working knowledge of Microsoft Office applications
Skills and Competencies:
- Customer/Client Focus and Service
- Problem Solving/Analysis
- Time Management
- Communication Proficiency
- Technical Capacity
- Professional, articulate, positive attitude
- Proactive
- Strong organizational and planning skills,
- Team orientated
- Project management skills
- Excellent verbal and written communication skills
JOB REQUISITION FORM
Job Description
